5 Benefits of Hotels with Business Meeting Rooms

If you’re still confused about where you should organize your next business meeting, you should consider choosing a good, reputed hotel. Hotels with equipped conference/business rooms can prove to be highly convenient for yourself and your business attendees. Here are a few benefits of why you should choose a Hotel as a destination for your business conference or event:

• The conference equipment is easily available. Mics, projectors, podiums, sound systems notepads, pens, etc. are a hassle to arrange. A well equipped hotel with a business hall can easily provide all the necessary equipment for your corporate event. Just be sure to confirm all your requirements beforehand.
• Business attendees coming from distant places can take the advantage of staying and relaxing in the same hotel. Usually, hotels with conference rooms give a huge discount for meeting attendees.
• You get a chance to avail the benefits of various other services, such as pool, laundry, gym etc. Let’s say, if your conference is scheduled for 1-2 days, these are good options for recreation and comfort of the attendees.
• There are several options for dining, entertainment, etc. are available in a hotel. As most of the hotels are located areas around prime locations of the city, your attendees can easily access the shopping malls, movie theatres, restaurants, theme parks and other places of interests with easy options to commute.
• Hotels are usually equipped with large space, so no matter how many people are attending the conference meeting, a hotel has a perfect gathering capacity suitable to your unique requirements.

Thinking of hotels for your next conference meet or business event in and around Chandigarh? The Clarion Inn hotel features a big conference room, along with all the other facilities for a comfortable luxury accommodation in Zirakpur, so that’s definitely a great option to go for

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How to Plan a Meeting or a Conference

No matter how many meetings you have arranged earlier, there is one thing that never going to change: You want everything as perfect as you want! This is something what we want for our guests, that’s why; here we have listed some tips you can consider following to ensure that your event becomes successful. 

Choose possible dates

The time you are planning to organize a conference meeting for your business success, make sure to check out several possible dates in mind. Sometimes, it happens that the location or venue you want might be already occupied, so an alternative date will help you get the same.

Identity your objective

What is the agenda of your meeting? Who are the attendees? What are you expecting from it? Check out these business objectives and choose the venue location accordingly. This will help you choose an appropriate location that suits you and your attendees well.

Determine your budget

Consider everything you want in your meeting, including food, beverages, equipment etc, and have a rough idea of your budget. An estimated budget will help you get the location that suits you and your budget requirement both.

Find the right conference room

Choose the one that fulfill all the meeting requirements. If you need something that looks more creative and innovative, then choose a place that re-energize yourself. A hotel equipped with a meeting or a conference room is even better option, as it provides an experienced staff and good infrastructure.

The above given points are really helpful. They will help you to narrow down the searches, and come across only those you can actually think. In case, if you are looking to find hotel meeting rooms in Zirakpur, just make a visit to us at Clarion INN.

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Corporate Party or Event – How to Plan it

Throughout the year, several organizations plan to organize events and parties. Some are much experienced in it, while others find it little difficult and a daunting task. So, we thought we should give some tips on how to organize a perfect party.

Here you go:

• Despite of the occasion and time you are planning to organize a party, it demands time. You can never too late. Start as early as possible! This is especially important, when it comes to New Year’s parties. As we all know, New year is the starting of a great year, and everyone wishes to welcome it in their own style, so diaries fill up fast. That’s why it is generally said to book the date of your choice as early as possible.

• The budget will determine what type of party you’ll have or you can organize. Determine your budget first, and proceed accordingly. Keep a track of your budget to ensure that things are going on track.

• Keep everything in mind, like what you want, and how you want things to get the done on the party evening. Include things, such as your table plans, the food you want, and when it will be available, or when the entertainment part will start and much more. Having everything pre-planned help you stay organized, and gives you an idea that your party will not be ruined.

• Once you know your budget, party date, and other needed requirements, start doing your homework on finding the hotel of your choice. Once you have shortlisted the research, and decided the hotel, ask the manager what facilities they will offer, so that you and your attendees can enjoy to their fullest.

• Food is something that is considered as the main source of any party. Consider people coming to the party, and accordingly choose the dishes that will suit them the best.

• Don’t forget the ENTERTAINMENT part, it can either make it successful or break it. You can take advice from hotel staff, as they have much experience in all these things, and can provide you as few more ideas to suit your requirements.

• Now that you have done the hard work, it’s the time to enjoy your PARTY!

If you are planning to organize a party in Tricity, you can find the Luxurious Hotel in Zirakpur, and narrow down your searches! 

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Booking a Hotel Room? Tips to Follow

Whether you are going out for a holiday or a business trip, it’s important to do your homework, and research properly to find out the right hotel for your stay, that not only provide you comfort, but a luxurious stay. Here, we have mentioned 5 tips to follow, while booking a hotel room.

·         People usually think that paying high prices to a hotel means, they will get everything they want in a hotel. Well, you are wrong here! Even smaller hotels hold a great reputation, and because they are considered small as compared to others, they leave no stone unturned to make their guests feel comfortable and satisfied. So, don’t forget to search for smaller hotels also!

·         Check where the hotel is actually located. Is it in the heart of city, or located at a few distance away from the city? Out of the town hotels are always come with cheaper options than choosing the one in the city centre. If you have chosen an out of the town hotel, check what transport facility is available to get around.

·         What facilities the hotel is offering? Don’t assume anything on your own. What if you have to pay anything extra for Breakfast, Internet, Gym, Car Parking etc. It’s also considered good to have a look at the hotel’s internet speed. Not all the hotels offer everything you want for a luxurious stay.

·         Ask if the hotel has any loyalty programs to offer to their valuable customers, and what benefits come with it. Check if they offer any discount if you make your booking in advance, or they offer any other special discount at the time of instant bookings. Hotels always wish to bring customer’s back, and that’s the main reason behind providing you a better room if it is available.

        Think one step ahead! It’s considered even best to book the hotel of your choice in advance. A last minute booking may not allow you to stay in your favourite hotel, and you have might have to start it from zero.

As you can see, all these points given above are based on research! Consider following them especially if you are looking for a Hotel in Zirakpur; it can help you save a lot of time and money! 

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Tips to Consider while Booking a Meeting Room

A meeting is not all about just arranging chairs around a table. It’s a time when people sit together, come together and talk to each other on several business related topics, such as how to build a team efficiency, how to take a business one step ahead etc. it’s a time where people learn about new things, get to know about each other capability, and a place where several new contracts are made and signed. 

To book a perfect meeting room, you need to consider following the given guidelines here:

·         Check if the air conditioning or/and heating can be adjusted as per your needs, as overly cold or/and hot rooms can distract your staff’s mind from on-going meeting

·         Check if the meeting room has a properly installed lightning system. Too much of lightning can cause a little difficulty in seeing a presentation.

·         Make sure the meeting room you choose must have comfortable seats, but not that much comfortable that all the attendees are likely to fall asleep! You want everyone to be attentive, focus and determined.

·         Check if all the electrical equipment are available. The lack of any equipment can ruin your meeting, and your meeting main agenda.

·         Consider your audience size, and accordingly decide whether or not you need a speaker system.

·         Ask the venue owner if they provide technical support. They may charge extra for it, but it’s worth to pay to avoid any hassles or delay amidst of your meeting.

·         Check if the projection screen has an appropriate size, so that your audience can easily see each and every displayed item.  

Hopefully, these tips will help you to book a perfect meeting room, however, if with these pointers create some confusion in your mind, just make a visit to us at Clarion Inn – we are a place to book a meeting room in Zirakpur.  

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Key Points of a Perfect Conference Venue

With a wide range of choices available, it can be quite hard to choose a perfect conference venue as you don’t know how to separate one from another? Here, we have given certain things you can consider looking for, while choosing a conference venue.

Choose a venue that offers tailor made packages

Every business has their own needs for a specific event, so why should you go with a package that does not fulfill your needs? The best conference venues offer the tailor made packages and offers you everything you want for an event, so you no need to compromise on anything.

A wealth of experience

Nothing matters more than years of experience for a specific business that hosts business meetings and conferences, as it helps them to understand the customer’s needs properly and execute in a reliable manner. Conference venues with positive reviews from satisfied customers are even better to choose. So, don’t forget to look for these things while making your own choice.

A response you receive from the staff

When you do a query from the staff, the kind of response you receive from them provides an indication of the facilities offered by conference venues. You should not consider looking those venues that take too much time to get back to you; it shows that a customer is not important to them. Staff that provides you a quick response, answering all the questions you’ve asked them show a good sign of a quality service.

So, these are the key points of a good conference venue. If you are looking for the same, and wish to get everything at one place, visit us at Clarion Inn hotel – the best hotel in Zirakpur. Our conference room is equipped with all the modern facilities, one needs to make their conference successful. 

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Things To Taken Into Consideration For Choosing The Right Meeting Venue

Have you ever thought how choosing a perfect meeting venue for your business can deliver a positive impact on its success? It can have even a greater impact of your guests also, whether they are your own staff or your important guests.Here we have mentioned a few tips for choosing the right meeting place for your next event. 

Choosing the right location

It is important to know your business needs before you choose the location for your meeting.Ensuring that the place you choose is centrally located so that it is easy to find for your attendees is crucial.This makes sure that your attendees arrive stress free, calm and with a positive attitude.Look out for suitable connectivity and choose a location that does not cause any disruption from the outside world. 

The budget of your meeting

Deciding a budget for your meeting is important and sticking to it is even more important for you.Booking a 5 star hotel for your meeting, when your budget is low, can cause unnecessary expenses to your pocket.You must look towards booking a venue that can offer your interruption free and productive environment so that you can make important discussions without any distractions.The members must be treated with the utmost care and offered fresh refreshments throughout the meeting. 

Facilities offered at the place 

Carefully look at the facilities that will be offered to you in the meeting room before you make your decision.Many venues promise you to offer the “Dedicated meeting facilities”, but not all do. Free Wi-Fi access, Projector screens, power points, light fittings, etc are all a part of the meeting venue package.It is their responsibility to offer you a fully conducive room where you can successfully carried out business meeting.  

What is the agenda of your meeting? 

Well, this is the most important thing to take into consideration for choosing the ideal place for your meeting. Meeting room is the very first thing that comes into play in any event planning, and for that, you must know the nature of your meeting.Does it require a white board or a projector? Does your meeting require any lunch/dinner or other refreshments? Does it need round seating arrangement? Once the answer of these questions hit your mind, you would be able to find the location that suits your business requirements the most.  

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