Tips to Consider while Booking a Meeting Room

A meeting is not all about just arranging chairs around a table. It’s a time when people sit together, come together and talk to each other on several business related topics, such as how to build a team efficiency, how to take a business one step ahead etc. it’s a time where people learn about new things, get to know about each other capability, and a place where several new contracts are made and signed. 

To book a perfect meeting room, you need to consider following the given guidelines here:

·         Check if the air conditioning or/and heating can be adjusted as per your needs, as overly cold or/and hot rooms can distract your staff’s mind from on-going meeting

·         Check if the meeting room has a properly installed lightning system. Too much of lightning can cause a little difficulty in seeing a presentation.

·         Make sure the meeting room you choose must have comfortable seats, but not that much comfortable that all the attendees are likely to fall asleep! You want everyone to be attentive, focus and determined.

·         Check if all the electrical equipment are available. The lack of any equipment can ruin your meeting, and your meeting main agenda.

·         Consider your audience size, and accordingly decide whether or not you need a speaker system.

·         Ask the venue owner if they provide technical support. They may charge extra for it, but it’s worth to pay to avoid any hassles or delay amidst of your meeting.

·         Check if the projection screen has an appropriate size, so that your audience can easily see each and every displayed item.  

Hopefully, these tips will help you to book a perfect meeting room, however, if with these pointers create some confusion in your mind, just make a visit to us at Clarion Inn – we are a place to book a meeting room in Zirakpur.  

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Key Points of a Perfect Conference Venue

With a wide range of choices available, it can be quite hard to choose a perfect conference venue as you don’t know how to separate one from another? Here, we have given certain things you can consider looking for, while choosing a conference venue.

Choose a venue that offers tailor made packages

Every business has their own needs for a specific event, so why should you go with a package that does not fulfill your needs? The best conference venues offer the tailor made packages and offers you everything you want for an event, so you no need to compromise on anything.

A wealth of experience

Nothing matters more than years of experience for a specific business that hosts business meetings and conferences, as it helps them to understand the customer’s needs properly and execute in a reliable manner. Conference venues with positive reviews from satisfied customers are even better to choose. So, don’t forget to look for these things while making your own choice.

A response you receive from the staff

When you do a query from the staff, the kind of response you receive from them provides an indication of the facilities offered by conference venues. You should not consider looking those venues that take too much time to get back to you; it shows that a customer is not important to them. Staff that provides you a quick response, answering all the questions you’ve asked them show a good sign of a quality service.

So, these are the key points of a good conference venue. If you are looking for the same, and wish to get everything at one place, visit us at Clarion Inn hotel – the best hotel in Zirakpur. Our conference room is equipped with all the modern facilities, one needs to make their conference successful. 

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